| MAS 500 Catalogs
of System Enhancements
Account Level Security Utility
for MAS 500 –
The Account Level Security (ALS)
Utility provides the ability to restrict MAS 500 end users’ access
to GL Accounts. Security can be administrated to one or more
users at a time within any company in MAS 500. Users can be
configured for different access types including None, Read/Write,
or Read Only. ALS can be applied to any where within MAS 500
that utilizes the MAS 500 GL Account Lookup including GL Account
Lookups in report selections.
ALS is accessed from the GL Maintenance Menu in the MAS
500 Business Desktop. Security is assigned at the GL account
segment level. From within a MAS 500 company, an administrative
user can choose any GL account segment including the natural
account segment that they would like to assign security.
One or many MAS 500 users can be selected in addition to
selecting any combination of GL account segment values with
Read/Write access.
ALS can also be accessed from the GL Maintain Natural Accounts
and GL Maintain Segments tasks to allow an easy transition
from the creation of a GL Account segment value to the setting
of the security for the GL Account segment value.
Since ALS dynamically processes the security for the GL
Accounts, it is not necessary for security to be re-administrated
upon the creation of new GL Accounts. In addition, this dynamic
process eliminates the necessity for mega-sized data storage
for housing all the possible combinations of user security.
Vendor Maintenance Security for MAS 500 –
An
AP Change Vendor Status security event is added to the SM
Maintain Security Groups task. A user’s ability
to change the Status of a Vendor in AP Maintain Vendors can
be controlled by setting the permission of the new security
event to Yes/No. Changing Security Event Permissions is a
standard MAS 500 function that can be accessed through the
SM Maintain Security Groups task on the Security Events Tab.
Optional features:
- Dialog display prompting the user name and password that
can pass the security check
- Trigger to change Vendor Status to Inactive whenever
Vendor Maintenance information other than Status is modified
Maintain 1099 Entities feature
Setup Bank Accounts by Company provides the ability to setup
Company Information, Transmitter Information, Magnetic Filing
Information and Beginning Balances for several entities within
one MAS 500 Company. Bank Accounts are distributed and assigned
to the different entities within the same MAS 500 Company.
Each Entity is defined by a unique ID. The unique Entity
ID is selected when 1099 Forms are printed or Magnetic Media
is processed. 1099s are processed for the Vendors associated
with the Bank Accounts that are assigned to the current Entity.
In addition, the Vendor 1099 Activity Report and the Vendor
1099 History Report have been modified to include the 1099
activity and history grouped by Entity.
Process Cash Receipts Split Batch
Split Batch provides the user the ability to move AR Cash
Receipt transactions from the current AR Receipts Batch into
either a new AR Cash Receipts Batch or an existing AR Cash
Receipts Batch.
Cash Receipt Entry Payment Application at the Invoice
Detail Level and Apply Payments and Memos at the Invoice
Detail level
Provides the capability to apply cash receipt payments and
credit memos at the invoice detail line level. Running balances
are maintained and available until the entire invoice line
balance is exhausted. Applications are saved to permanent
tables and balances are adjusted when the transactions has
been posted. User has the visibility of all pending invoice
line applications in the Invoice Line Application Detail
Grid displayed below the Invoice Application Header Grid
in the Cash Receipt Entry and Apply Payments and Memos MAS
500 tasks.
AR AND AP Import Utilities for use with Excel Spreadsheets
These import utilities provide the capability to import
AR Invoice and AP Voucher data from Excel spreadsheets. For
the AP and AR Import, the only required input is a Posting
Date and the location of the Excel Spreadsheet. For AR, the
user can optionally provide a dynamic MAS 500 ItemID. Any
data not provided is defaulted from the Customer and Customer
Class. For AP, the user can optionally provide a dynamic
Vendor Class and Bank Account. Any data not provided is defaulted
from the Vendor and Vendor Class. An Error Log is displayed
when the import is completed to display any errors that may
have occurred.
Positive Pay and EFT Processing
Positive Pay can be automated as a process on the MAS 500
Server to extract MAS 500 Vendor payment information to a
text file to a designated server/folder location.
EFT Processing is automated through the posting of batches
created in the Process Invoices for Payment task in MAS 500. EFT
files are created and pushed to the designated FTP URL of
choice. This EFT mod is integrated with the current EFT Vendor
Payment Method already provided in MAS 500.
Credit Card Payment Notification
This mod provides the ability to notify Vendors by email
that they are authorized to submit payment of the Invoices
listed in the email notification. This mod is integrated
with the MAS 500 standard Setup Document Transmittal Task.
Emails are sent in the same manner as Invoices, Purchase
Orders, and Sales Orders. The email button is added to the
Title Bar in the MAS 500 Select Payments task that can be
initiated from the Process Invoices for Payment task in MAS
500.
DTS Packaging
There are several variations of DTS Packages that have been
created for the import of MAS 500 transaction Data. DTS in
SQL Server is used to move data from one SQL Server to another.
This is useful for importing AR data from WEB applets into
MAS 500. AR Data includes Customers, Salespersons, Addresses,
and Invoice records. Everything is automated and processed
on the MAS 500 SQL Server. Extensive Logging and Error Reporting
is included.
GL Merge Import Utility
Merge any GL Accounts transaction history into one GL Account.
View/Edit GL Transactions
Modify non-critical GL transaction data through a view/edit
GL transaction task.
Require Acknowledgement and Trigger a Change Order
in Sales Order Entry
Sage MAS 500 currently has a static set of Sales Order Entry
fields that when changed by the end-user causes the Sales
Order to require acknowledgement and/or trigger a change
order. This customization allows the user to use a separate
task in the Sales Order module to define a dynamic list of
fields that will define the Require Acknowledgement and Change
Order processing within the Sales Order Entry task.
Global Sales Order Entry Changes
This modification allows the user to globally change several
Sales Order line items at once. Currently in Sage MAS 500,
the end-user needs to change one SO line item at a time.
This new functionality is provided in a separate task to
apply SO line changes globally to multiple SO lines in multiple
Sales Orders and additionally, is provided within the Sales
Order Entry task to apply global changes to multiple lines
within the selected Sales Order.
To learn more or for pricing call 866-358-4274 |
